Conference Exhibit & Marketing Opportunities
July 8 - 13
Hilton Baltimore Hotel
Baltimore, Maryland
Association on Higher Education And Disability (AHEAD)
Welcome to AHEAD 2013
Download the AHEAD 2013 Conference Exhibit & Marketing Information Packet
Conference Theme: Challenging and Changing Disability Perspectives
Dear Colleague,
The Board of Directors and the 2013 Conference Planning Committee are excited to offer you an outstanding opportunity to reach AHEAD members through our 36th Annual Conference, July 8 - 13, 2013 in Baltimore, MD. This packet outlines marketing opportunities available to your organization in conjunction with the Conference, to be held at the Hilton Baltimore Hotel.
All of the opportunities outlined in this packet are designed to reduce your costs while maximizing your outreach. AHEAD often negotiates customized sponsorship packages with organizations to fully meet their needs. Please let me know if I can do anything to further meet your expectations for this conference.
The AHEAD 2012 Conference attracted over 1100 attendees from across North America, and ten other countries. As the AHEAD Conference continues to grow every year, I feel confident that you’ll find the 2013 Conference a great place to meet and introduce your organization to a vibrant group of Disability Professionals in higher education.
I hope you will join us in Baltimore for another outstanding conference event.
Should you have any questions regarding marketing opportunities with AHEAD, please contact me directly at 704-947-7779 or jane@ahead.org.
Looking forward to seeing you in 2013!
Sincerely,
Jane Ayres Johnston
Member Services Coordinator
em: jane@ahead.org fax: 704-948-7779
Opportunities to Consider:
- Exhibiting at the conference
- Sponsorships of conference activities that offer wide reach and visibility
- Advertising in Conference Program
- Advance and follow-up marketing opportunities
- Packaging your organization’s literature with attendees registration materials
- New in 2013: Participate in the Virtual Exhibit Hall featuring your company logo with a direct link to your homepage
Quick Links
Exhibitor Information
Exhibit Hall Schedule of Events
Hotel Information
Exhibit Hall Map
Sponsorship Information
Sponsorship Details
Ad & Literature Information
Program Advertising & Marketing
Literature Distribution Details
Exhibit Hall Schedule of Events
In addition to the schedule below, exhibitors are welcome and encouraged to stay for, and participate in, the entirety of the 2013 AHEAD Conference that will begin with Preconference Institutes on Monday, July 8 (additional registration required) and end on Saturday, July 13.
| Wednesday July 10, 2013 | |
| 6:00 am - Noon | Decorator Move In |
| Noon - 4:00 pm | Exhibitor Registration and Move In |
| 5:00 pm - 7:00 pm | Exhibit Hall Grand Opening and President’s Reception |
| Thursday July 11, 2013 | |
| 9:00 am - 4:00 pm | Exhibit Hall Open (Activities in the Exhibit Hall include: Poster Sessions, Breakfast, Grab-and-Go Lunch, and Refreshments) |
| Friday July 12, 2013 | |
| 10:00 am - Noon | Exhibit Hall Open (Activities in the Exhibit Hall include: Poster Sessions and Breakfast) |
| Noon - 2:00 pm | Exhibitor Move Out |
| 2:00 pm - 5:00 pm | Decorator Move Out |
Download Exhibitor Application and Exhibitor Contract
Hotel Information
Hilton Baltimore Hotel
401 West Pratt Street
Baltimore, Maryland 21201
Phone: (443) 573-8700
http://www3.hilton.com/en/hotels/maryland/hilton-baltimore-BWICCHH/index.html
RATES: $189 per night Single / Double Occupancy
AHEAD 2013 Exhibit Hall*
Hilton Baltimore Hotel - Key Ballroom 1-8
* Subject to change as required by Baltimore City Fire Marshall on final inspection and/or by AHEAD.
AHEAD 2013 Conference Sponsorship Details
Headline your company by becoming a sponsor at the AHEAD Conference, and get exclusive access to Conference attendees. Act now to get the sponsorship level best suited for your organization, and use this unique opportunity to reach over 1100 - 1200 new customers. If you have another sponsorship idea, contact Jane Johnston, Member Services Coordinator at 704-947-7779 or jane@ahead.org. Most sponsorships include (a) booth space and preferred location in exhibit hall, (b) advertising space in conference program book, and (c) literature distribution in all attendee’s registration materials. All sponsorships include printed sponsor logo on all signs, literature, materials, and ads related to the applicable event and participation in the Virtual Exhibit Hall.
Overall Conference - $10,000 (up to three available) or $25,000 for exclusive sponsorship
- Two booths
- Full Page Ad
- Up to three pamphlets/brochures for packet inclusion
- Pre and post conference mailing list databases of members and attendees
- Partner Membership in AHEAD for 2013
- Up to four complimentary conference registrations
Lunch Banquet - $7,500 (up to two available) or $12,500 for exclusive sponsorship
- Two booths
- Full Page Ad
- Up to two pamphlets/brochures for packet inclusion
- Pre and post conference mailing list databases of members and attendees
- Two complimentary conference registrations
President’s Reception - $6,000 (up to two available) or $10,000 for exclusive sponsorship
- One booth
- Full page ad
- One pamphlet/brochure for packet inclusion
- Pre and post conference mailing list databases of members and attendees
Breakfast Events - $5,000 (up to three available)
- One booth
- ½ Page Ad
- One Pamphlet/brochure for packet inclusion
Coffee Breaks - $3,500 (up to five available)
- ½ Page Ad
- One pamphlet/brochure for packet inclusion
Download Sponsorship Application
Program Advertising and Marketing
Advertise in the On-site AHEAD Conference Program
The Conference Program contains all of the information pertaining to sessions, presenters, and activities. All conference attendees, speakers, and primary exhibitor representatives receive a copy at registration. An invaluable tool, the Conference Program is referred to many times during and after the event.
Format for Conference Program: 8” x 10 ¾” black and white, off-set press.
Art must be in TIFF format at 600 dpi resolution or higher.
Half and Quarter Page ads must be horizontal.
| Advertising Specifications: | ||
| AD SIZE | RATES | DIMENSIONS |
| Full Page | $600 | 7" x 9 ¾ |
| Half Page | $400 | 7" x 4 ¾ |
| Quarter Page | $250 | 3 ½" x 4 ½ |
Deadline for submitting an advertising order is May 10, 2013
Artwork for advertising must be submitted by May 17, 2013
Advance and Follow-up Marketing: Keys to Success
Exhibitors and advertisers may purchase an AHEAD member mailing list at a significantly reduced price of $250 (a $600 value). This benefit is your ticket to successful pre-show marketing, and will be sent to you in early May 2013. Partner members receive a complimentary mailing list once AHEAD has processed your membership application.
All exhibitors and advertisers are also entitled to order a conference attendee mailing list for a cost of $150, which will be delivered in August 2013. Both lists may be purchased for a reduced cost of $350.
Download Program Advertising & Marketing Application
Literature Distribution Details
You can have your literature prepackaged with every conference attendee’s registration materials! This is an effective and inexpensive way to capture the attention of over 1100 AHEAD Conference attendees, prompting them to seek out your booth in the exhibit hall. Placing your literature in the registration packet is also a great option for those of you who are unable to attend the conference.
| Distribution Costs | ||
| Quantity | Non-Member Cost | Member Cost |
| One brochure/pamphlet | $350 | $280 |
| Two brochures/pamphlets | $450 | $360 |
| Three brochures/pamphlets | $550 | $440 |
| Additional per piece over three | $100 | $100 |
Download Literature Distribution Application
Your company is responsible for providing the brochures/pamphlets.
Please plan to provide at least 1200 copies.
