Conference 2014

AHEAD and PEPNet logo

AHEAD & pepnet 2 Exhibit & Marketing Info

July 14 - 19 / Sacramento, California
The Sacramento Convention Center / The Hyatt Regency Hotel / & The Sheraton Sacramento Hotel

Dear Colleague,

The Board of Directors, 2014 Conference Planning Committee, and I are excited to offer you an outstanding opportunity to reach AHEAD members through our 37th Annual Conference, July 14 - 19, 2014 in Sacramento, CA. This packet outlines marketing opportunities available to your organization in conjunction with the 2014 Conference.

All of the opportunities outlined in this packet are designed to reduce your costs while maximizing your outreach. AHEAD often negotiates customized sponsorship packages with organizations to fully meet their needs. Please let me know if I can do anything to further meet your expectations for this conference.

The AHEAD 2013 Conference attracted over 1200 attendees from across North America, and ten other countries. Our Annual Conference continues to grow every year, and I feel confident that you’ll find the 2014 Conference a great place to meet and introduce your organization to a vibrant group of disability professionals in higher education.

I hope you will join us in Sacramento for another outstanding Annual Conference. Should you have any questions regarding marketing opportunities with AHEAD, please contact me directly at 704-947-7779 or jane@ahead.org.

Looking forward to seeing you in 2014!

Sincerely,

Jane Ayres Johnston
Member Services Coordinator

Opportunities to Consider:

  • Exhibiting at the Conference
  • Sponsorships of Conference activities that offer wide reach and visibility
  • Advertising in Conference Program
  • Advance and follow-up marketing opportunities
  • Packaging your organization’s literature with attendees registration materials
  • Participate in the Virtual Exhibit Hall featuring your company logo with a direct link to your homepage

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Exhibitor Information

Exhibit Hall Schedule of Events (Tentative)

The 2014 Exhibit Hall will be located in the Sacramento Convention Center. In addition to the schedule below, exhibitors are welcome and encouraged to stay for, and participate in, the entirety of the 2014 AHEAD Conference that will begin with Preconference Institutes on Monday, July 14 (additional registration required) and end on Saturday, July 19.

Wednesday July 16, 2014  
6:00 am - Noon Decorator Move In
Noon - 4:00 pm Exhibitor Registration and Move In
4:30 - 5:00 pm VIP Tour
5:00 pm - 7:00 pm Exhibit Hall Grand Opening and President’s Reception
   
Thursday July 17, 2014  
9:00 am - 4:00 pm Exhibit Hall Open (Activities in the Exhibit Hall include: Poster Sessions, Breakfast, Grab-and-Go Lunch, and Refreshments)
   
Friday July 18, 2014  
10:00 am - Noon Exhibit Hall Open (Activities in the Exhibit Hall include: Poster Sessions and Breakfast)
Noon - 2:00 pm Exhibitor Move Out
2:00 pm - 5:00 pm Decorator Move Out

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Hotel Information

Hyatt Regency Sacramento
1209 L Street
Sacramento, CA 95814
Phone: (916) 443-1234
http://www.sacramento.hyatt.com/en/hotel/home.html

Sheraton Grand Sacramento Hotel
1230 J Street
Sacramento, CA 95814
Phone: (916) 447-1700
http://www.sheratonsacramento.scom/

RATES: $164 per night (+tax) Single / Double Occupancy

2014 Exhibit Hall: AHEAD & pepnet 2

Sacramento Convention Center

Shaded areas indicate carpeting. Non-shaded areas are polished concrete flooring. Exhibitors who prefer carpeted booths (recommended) are welcome to provide their own, or order through the designated decorating company in late spring, 2014.

While every effort has been made to ensure this drawing is accurate, this floorplan representation is subject to alteration and Sacramento Fire Marshall approval and should be referred to for general illustrative purposes only.

Prime Booths (Add $100): 14, 15, 24, 25, 33, 34, 35, 36, 52, 57, 63, 64, 65, 66, 74, 75, 84, 85

Sponsor Booths: 3, 4, 5, 6, 42, 47

Download Exhibit Hall Map
Exhibitor Application and Contract

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2014 Conference Sponsorship Details

Headline your company by becoming a sponsor at the AHEAD & pepnet 2 Conference, and get exclusive access to attendees. Act now to get the sponsorship level best suited for your organization, and use this unique opportunity to reach over 1100 - 1200 new customers. If you have another sponsorship idea, contact Jane Johnston, Member Services Coordinator at 704-947-7779 or jane@ahead.org. Most sponsorships include (a) booth space and preferred location in exhibit hall, (b) advertising space in conference program book, and (c) literature distribution in all attendee’s registration materials. All sponsorships include printed sponsor logo on all signs, literature, materials, and ads related to the applicable event and participation in the Virtual Exhibit Hall.

Overall Conference - $10,000 (up to three available) or $25,000 for exclusive sponsorship

  • Two booths
  • Full Page Ad
  • Up to three pamphlets/brochures for packet inclusion
  • Pre and post conference mailing list databases of members and attendees
  • Partner Membership in AHEAD for 2013
  • Up to four complimentary conference registrations
  • Virtual Exhibit Hall

Lunch Banquet - $7,500 (up to two available) or $12,500 for exclusive sponsorship

  • Two booths
  • Full Page Ad
  • Up to two pamphlets/brochures for packet inclusion
  • Pre and post conference mailing list databases of members and attendees
  • Two complimentary conference registrations
  • Virtual Exhibit Hall

President’s Reception - $6,000 (up to two available) or $10,000 for exclusive sponsorship

  • One booth
  • Full page ad
  • One pamphlet/brochure for packet inclusion
  • Pre and post conference mailing list databases of members and attendees
  • Virtual Exhibit Hall

Breakfast Events - $5,000 (up to three available)

  • One booth
  • ½ Page Ad
  • One Pamphlet/brochure for packet inclusion
  • Virtual Exhibit Hall

Coffee Breaks - $2,000 (up to ten available) or $3500 for exclusive sponsorship

  • ½ Page Ad
  • One pamphlet/brochure for packet inclusion
  • Virtual Exhibit Hall

Public WiFi Sponsor - $2,000 (Sacramento Convention Center; West Lobby)

  • One booth
  • One pamphlet/brochure for packet inclusion
  • Virtual Exhibit Hall

Lanyard Sponsor - $2,000

  • One booth
  • One pamphlet/brochure for packet inclusion
  • Virtual Exhibit Hall

Sponsorship Application

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Program Advertising and Marketing

Advertise in the On-site AHEAD Conference Program

The Conference Program contains all of the information pertaining to sessions, presenters, and activities. All conference attendees, speakers, and primary exhibitor representatives receive a copy at registration. An invaluable tool, the Conference Program is referred to many times during and after the event.

Format for Conference Program: 8” x 10 ¾” black and white, off-set press.
Art must be in PDF or JPEG format at 300 dpi resolution or higher.
Half and Quarter Page ads must be horizontal.

Advertising Specifications

AD SIZE RATES DIMENSIONS
Full Page $750 7” x 9 ¾
Half Page $450 7” x 4 ¾
Quarter Page $250 3 ½ “ x 4 ½

Deadline for submitting an advertising order is May 10, 2014.
Artwork for advertising must be submitted by May 17, 2014.

Advance and Follow-up Marketing: Keys to Success

Exhibitors and advertisers may purchase an AHEAD member mailing list at a significantly reduced price of $350 (a $600 value). This benefit is your ticket to successful pre-show marketing, and will be sent to you in early May 2014. Partner members receive a complimentary mailing list once AHEAD has processed your membership application.

All exhibitors and advertisers are also entitled to order a conference attendee mailing list for a cost of $200, which will be delivered in August 2014. Both lists may be purchased for a reduced cost of $400.

Program Advertising and Marketing Application

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Literature Distribution Details

You can have your literature prepackaged with every conference attendee’s registration materials. This is an effective and inexpensive way to capture the attention of over 1200 Conference attendees, prompting them to seek out your booth in the exhibit hall. Placing your literature in the registration packet is also a great option for those of you who are unable to attend the conference.

Distribution Costs

QUANTITY NON-MEMBER COST MEMBER COST
One brochure/pamphlet $350 $280
Two brochures/pamphlets $450 $360
Three brochures/pamphlets $550 $440
Additional per piece over three $100 $100

Literature Distribution Application