AHEAD 2016: Announcements

Conference Registration

 

Might You Need a Roommate?

Conference organizers will collect a list of individuals who are interested in securing a roommate for the Conference and will distribute that list June 1, 2016, to all who have expressed an interest. Individuals will then be responsible for contacting each other, and arranging shared housing.

If you would like to be included in the roommate referral program, please e-mail the following information to Jane Johnston, Member Services Coordinator.

Name;
Institution;
Gender;
Planned check-in date;
Planned check-out date;
Telephone number; and
Email address

The deadline to submit your information for inclusion in the roommate referral program is May 27, 2016.

Please be aware, the information you supply will be shared with all who register for the roommate referral program. The information you provide will NOT be kept private, and AHEAD can make no guarantees of successful shared housing arrangements.

Volunteer & Session Moderating Information

Are you friendly and energetic? Willing to ‘host’ a session as a moderator for a room? Do you want to add depth and richness to your Conference experience? If so, you should become a volunteer! We are looking for volunteers to help meet and greet our Conference attendees, distribute Conference materials, work the Silent Auction, assist with hospitality events, and a variety of other activities.

If you are interested in spending a couple (literally, just 2) hours volunteering at the 2016 Conference, please indicate your interest when you register. The volunteer coordinator will contact you closer to the time to work out a scheduled time. Thank you in advance!

Want a Lift from time to time?

While the distances between venues and meeting spaces are not great (all within a few blocks); we realize that some folks may want or need a lift from time to time. Conference organizers have arranged to have a “fleet” of a dozen scooters available for check out at the registration area of the convention center beginning on Monday morning through Friday afternoon. Scooters will be available on a first-come, first-serve basis; signed out for up to four hours at a time at no cost to attendees, and will be charged between uses and overnight.

While not an answer for everyone; we’re hopeful that for some who experience fatigue or maybe just are not longer-walk-friendly and don’t have their own options available – this “getting a lift from time to time” will be just the right answer.

Need some Wi-Fi?

Realizing that most attendees now have their ‘smart phone’ and don’t need wifi; conference organizers have made two additional arrangements to assist attendees in staying connected for free.

All hotels rooms within the AHEAD block will include high-speed internet at no charge as a part of the standard room rate, and wifi will also be available to conference attendees throughout the Convention Center where all Conference sessions will be held at no charge to attendees.

Key Dates to Remember

Save Money! Register (even if you can’t pay) by May 31, 2016 to get the very lowest registration rates.

Specific Accessibility Requirements? Please be sure to register by June 10, 2016 so AHEAD can make sure everything is set and ready to go.

AHEAD has negotiated a great rate at the JW Marriott Indianapolis. The majority of Conference activities will conveniently take place in the hotel. However, the rate availability will expire on June 14, 2016 or whenever the blocks sell out; whichever comes first. Please remember to book as early as possible.