2020 Planning Resources

Online Registration

  • To make your registration process smooth, have the following information nearby:
    • Member discount code located on the AHEAD Member Discounts page. You will enter this code near the end of registration
    • The preconference and concurrent sessions you plan to attend. This means you’ll want to review the program carefully before registering.
    • Payment information; your PO, credit card, or other plan for payment.
  • All conference communication, materials, and credentials will be developed using the information you submit during the online registration process. Corrections cannot be made onsite the week of the conference, so please be careful in your data entry during registration.
  • During the registration process, you will be asked to select the concurrent and featured sessions you will attend during each time block. Changes can be made onsite, but your choice during registration will inform room selection to ensure presentations are not overcrowded.
  • There are several payment options:
    • The secure payment processing server accepts VISA, MasterCard, American Express, and Discover cards.
    • If you are paying by check, after you select “finish” you will receive an email confirmation of your registration and balance due. If you require a more formal invoice, you can request one by emailing Oanh@ahead.org. Make checks payable to AHEAD and mail to: AHEAD Conference 2020, 8015 West Kenton Circle, Suite 230, Huntersville, NC 28078 USA.
    • If you are paying with a purchase order (P.O.) you will receive an email confirmation with your registration and balance due. You will also automatically receive an invoice via email within one or two days. Mail your P.O .to AHEAD Conference 2018, 8015 West Kenton Circle, Suite 230, Huntersville, NC 28078 USA, email it to Oanh@ahead.org, or upload your P.O. from the payment page (last page of conference registration).

Accessibility

Accommodation Requests
AHEAD is committed to providing a conference experience that is user-friendly for all attendees. While many steps to ensure access are built into the design of the event, requests for individual accommodations can be made online through the registration portal. Due to the size of the event and logistics, requests for accommodations must be received by June 10, 2020.

Handouts
Accessible session slides and handouts will posted online in early July so that participants can download, upload, or print them in the format that works best for them.

Scent & Smoke-Free
All conference attendees are asked to refrain from the use of scented products and observe that all events are smoke-free.

Roommate Referral

If you are interested in sharing a hotel room to reduce costs, please email the following information to Jane Johnston, Member Services Coordinator (jane@ahead.org) by June 1, 2020:

  • Name
  • Institution
  • Gender
  • Planned check-in date
  • Planned check-out date
  • Telephone number
  • Email address

Conference organizers will collect a list of individuals looking for roommates and distribute it to each interested person in early June 2020. Individuals are responsible for contacting each other and arranging shared housing. Please be aware, the information you supply will be shared with all those who register for the roommate referral program. The information you provide will NOT be kept private, and AHEAD can make no guarantees of successful shared housing arrangements.

Involvement

The most valuable aspect of a face-to-face meeting is the opportunity to network. The conference offers many opportunities for getting involved:

  1. Register to serve as a conference volunteer or session moderator. Volunteers serve in a variety of capacities, helping with registration, moderating concurrent sessions, overseeing the Silent Auction, answering questions, etc. If you are looking for ways to be involved, be sure to complete the volunteer part of the registration form.
  2. If this is your first conference, be sure to sign up for the First-Timers’ Welcome Breakfast on Thursday, July 11 at 7:30.
  3. Attend Special Interest Group meetings. SIG meetings provide the opportunity to connect with conference participants who share your interests. Many of the SIGs are developing member resources and looking for people to participate or lead activities.

Plan to attend all the social events to get to know members more personally:  President’s Reception/Exhibit Hall Grand Opening on Thursday evening; Racial & Ethnic Diversity and Disability (REDD) SIG Reception on Friday evening, and the Saturday Awards Dinner and Dance.