2018 AHEAD Annual Conference Exhibit & Marketing

AHEAD Equity & Excellence Access in Higher Education

Welcome from Jane Johnston, AHEAD Manager of Member Services

Since 1977 AHEAD has been providing invaluable resources to professionals who work in disability services in higher education and beyond. AHEAD’s Annual Conference draws an average of 1200 attendees who seek to gain knowledge about disability services in higher education. Accessible technology, improving accommodations, postsecondary transition tools, universal design, and legal updates are just a few of the topics our attendees pursue.

You’re invited to join us July 16-20 in Albuquerque, New Mexico. AHEAD provides multiple outlets for you to connect with attendees. We invite you to be creative! Put your company or organization in the spotlight. From sponsoring to exhibiting to presenting, you can leave a lasting impression on this important audience.

Feel free to contact me with any questions you may have.

AHEAD is excited for you to join us in Albuquerque!

Sincerely,

Jane Ayres Johnston, AHEAD Manager of Member Services
jane@ahead.org / 704-947-7779 ext. 3301

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Exhibitor Information

Exhibit Hall Schedule of Events

The 2018 Exhibit Hall will be in the Albuquerque Convention Center, Northwest Exhibit Hall. In addition to the schedule below, exhibitors are welcome and encouraged to stay for, and participate in, the entirety of the 2018 Conference that will begin with Preconference Institutes on Monday, July 16 (additional registration required) and end on Friday, July 20.

Wednesday, July 18  
6:00 am - Noon Decorator Move In
Noon - 4:30 pm Exhibitor Registration and Move In
4:30 - 5:00 pm VIP Guided Tour
5:00 - 7:00 pm Exhibit Hall Grand Opening and President’s Reception
   
Thursday, July 19  
9:00 am - 4:00 pm Exhibit Hall Open (Activities in the Exhibit Hall include: Poster Sessions, Breakfast, Grab-and-Go Lunch, and Refreshments)
   
Friday, July 20  
9:00 - 11:30 am Exhibit Hall Poster Sessions and Extended Refreshment Break
11:30 am - 12:30 pm Exhibitor Breakdown
6:30 - 9:00 pm Awards Dinner (Exhibitors Welcome)

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Hotel Information

Hotel rate: $154 per night

Please do not book until announced on www.ahead.org in March 2018

1. Hyatt Regency Albuquerque
2. Hotel Andaluz
3. Doubletree by Hilton
4. Hotel Albuquerque at Old Town

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Exhibit Hall Map

The 2018 Exhibit Hall will be in the Albuquerque Convention Center, Northwest Exhibit Hall. Shaded booths are reserved for those interested in sponsoring. While every effort has been made to ensure this drawing is accurate; this floorplan representation is subject to alteration and the Albuquerque Fire Marshall approval and should be referred to for general illustrative purposes only.

2018 Conference Exhibit Hall Map

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2018 Conference Sponsorship Details

Become a sponsor at the AHEAD Conference and get exclusive access to attendees! Act now to get the sponsorship level best suited for your organization, and use this unique opportunity to reach over 1100 - 1200 new customers. If you have another sponsorship idea, contact Jane Johnston, Manager of Member Services at 704-947-7779 or jane@ahead.org. Most sponsorships include (a) booth space and preferred location in exhibit hall, (b) advertising space in conference program book, and (c) literature distribution in attendees’ registration materials. All sponsorships include printed sponsor logo on all signs, literature, materials, ads related to the applicable event, and participation in the Online Exhibit Hall.

Overall Conference Sponsorship $10,000 (up to three available) or $25,000 for Exclusive Sponsorship

  • Your logo and/or company name prominently displayed on the conference website and in the conference program book
  • Two Exhibit Hall booths
  • Up to four complimentary conference registrations
  • Up to three pamphlets/brochures included in all conference bags
  • Full-page ad in program book and pre-conference marketing
  • Pre- and post-conference mailing list databases of members and attendees
  • Partner membership to AHEAD for 2018
  • Marketing in the Online Exhibit Hall and conference app

Professional Headshot Lounge Sponsorship $5500 (one available or two at $3000 each)

  • Every Attendee who visits your booth gets a coupon for a professional business headshot
  • Your logo and/or company name prominently displayed on the conference website and in the conference program book
  • One Exhibit Hall booth
  • One complimentary conference registration
  • Full-page ad in the conference program book and pre-conference marketing
  • One pamphlet or brochure included in all conference bags
  • Marketing in the Online Exhibit Hall and conference app

First-Time Attendee Breakfast Sponsorship $3500 (one available)

  • Named sponsorship of the breakfast, including prominent display of your company name/logo and a silent, captioned slideshow running throughout breakfast
  • Your logo and/or company name prominently displayed on the conference website and in the conference program book
  • One Exhibit Hall booth
  • One complimentary conference registration
  • One pamphlet or brochure included in all conference bags
  • Full-page ad in the conference program book and pre-conference marketing
  • Marketing in the Online Exhibit Hall and conference app

Coffee Break Sponsorship $3500 (two available)

  • Named sponsorship of your designated break, including prominent display of your company name/logo
  • Your logo and/or company name prominently displayed on the conference website and in the conference program book
  • One Exhibit Hall booth
  • One complimentary conference registration
  • One pamphlet or brochure included in all conference bags
  • One half-page ad in the conference program book and pre-conference marketing
  • Marketing in the Online Exhibit Hall and conference app

Bag Sponsorship $2500 (two available)

  • Your company name/logo printed on 1,200 conference bags and distributed to all attendees
  • Your logo and/or company name prominently displayed on the conference website and in the conference program book
  • One Exhibit Hall booth
  • One complimentary conference registration
  • One half page ad in the conference program book and pre-conference marketing
  • Marketing in the Online Exhibit Hall and conference app

Gold-Level Sponsorship $3000

  • One-hour Product Introduction presentation
  • Your logo and/or company name prominently displayed on the conference website and in the conference program book
  • One Exhibit Hall booth
  • One complimentary conference registration
  • One pamphlet or brochure included in all conference bags
  • One full-page ad in the conference program book and pre-conference marketing
  • Pre- and post-conference mailing list of members and attendees
  • Marketing in the Online Exhibit Hall and conference app

Silver-Level Sponsorship (Gift Card Give Away Game) $2500

  • Five $25 Visa gift cards to recognize members for visiting your booth. Gift cards will be randomly given out at designated times during Exhibit Hall high contact hours. Your participation in this promotion to draw foot traffic into your booth will be highlighted in marketing materials and the conference program book, website, and app.
  • Your logo and/or company name prominently displayed on the conference website and in the conference program book
  • One Exhibit Hall booth
  • One complimentary conference registration
  • One half-page ad the conference program book and pre-conference marketing
  • One pamphlet or brochure included in all conference bags
  • Marketing in the Online Exhibit Hall and conference app

Bronze-Level Sponsorship $1500

  • Your logo and/or company name prominently displayed on the conference website and in the conference program book
  • One Exhibit Hall booth
  • One complimentary conference registration
  • One pamphlet or brochure included in all conference bags
  • Marketing in the Online Exhibit Hall and conference app

Charging Table Sponsorship $1500 (eight available)

  • Named sponsorship of a charging table with prominent display of your company name/logo
  • Your logo and/or company name prominently displayed on the conference website and in the conference program book
  • One Exhibit Hall booth
  • One complimentary conference registration
  • One half page ad the conference program book and pre-conference marketing
  • Marketing in the Online Exhibit Hall and conference app

Download the Sponsorship Application

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Advertising and Marketing

Advertise in the On-site AHEAD Conference Program

The Conference Program contains information pertaining to sessions, presenters, and activities. All conference attendees, speakers, and primary exhibitor representatives receive a copy at registration. An invaluable tool, the Conference Program is referred to many times during and after the event.

Format for Conference Program: 5.5” x 8.5”, Full Color
Art must be in JPEG or PDF format at 300 dpi resolution or higher.

Advertising Specifications

Full Page (5” x 8”) $750
Half Page (5” x 4”) $450

Deadline for submitting an advertising order is May 25, 2018.
Artwork for advertising must be submitted by June 1, 2018.

Advance and Follow-up Marketing: Keys to Success

Exhibitors and advertisers may purchase an AHEAD member mailing list (no emails) at a significantly reduced price of $350 (a $600 value). This benefit is your ticket to successful pre-show marketing, and will be sent to you in early May 2018. Partner members receive a complimentary mailing list once AHEAD has processed your membership application.

All exhibitors and advertisers are also entitled to order a conference attendee mailing list for a cost of $200, which will be delivered in August 2018. Both lists may be purchased for a reduced cost of $400.

Download Program Advertising and Marketing Application

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Reach Attendees Through Literature Distribution

You can have your literature prepackaged with every conference attendee’s registration materials. This is an effective and inexpensive way to capture the attention of over 1300 AHEAD Conference attendees, prompting them to seek out your booth in the exhibit hall. Placing your literature in the registration packet is also a great option for those of you who are unable to attend the conference. Your company is responsible for providing the brochures/pamphlets.

Please plan to provide at least 1300 copies.

Distribution Costs

QUANTITY NON-MEMBER COST MEMBER COST
One brochure/pamphlet $350 $280
Two brochures/pamphlets $450 $360
Three brochures/pamphlets $550 $440
Additional per piece over three $100 $100

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