2025 AHEAD Annual Conference Exhibit & Marketing

AHEAD 2025 - 48th Annual Conference logo

Welcome from Jane Johnston, AHEAD Director of Member Services

Since 1977 AHEAD has been providing invaluable resources to professionals who work in disability services in higher education and beyond. AHEAD’s Annual Conference usually draws approximately 1350 attendees.
 
All attendees have the same goals and seek to gain knowledge about disability services in higher education. Accessible technology, improving accommodations, postsecondary transition tools, universal design, and legal updates are just a few of the topics our attendees pursue. 
 
You’re invited to join us July 14-18 in Denver, Colorado. We invite you to be creative! Put your company or organization in the spotlight. From sponsoring to exhibiting in person to presenting, you can leave a lasting impression on this important audience. 
 
Feel free to contact me with any questions. 

Jane Ayres Johnston 
AHEAD Director of Member Services
jane@ahead.org / 704-947-7779

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Important Deadlines

  • April 1, 2025 - Last Chance for Early Bird Exhibitor Rate 
  • May 9, 2025 - Advertising and Marketing Applications and Final Advertisements Due 
  • June 1, 2025 - Exhibitor Applications Must be Submitted 

Quicklinks

Downloads

Exhibit Hall Schedule of Events

The 2025 Exhibit Hall will be in the Sheraton Denver. In addition to the schedule below, exhibitors are welcome and encouraged to stay for, and participate in, the entirety of the 2025 Conference that will begin with Preconference Institutes on Monday, July 14 (additional registration required) and end on Friday, July 18. 

Wednesday, July 16

  
Noon - 5:00 pm Exhibitor Setup
5:00 - 7:00 pm Exhibit Hall Grand Opening and President’s Reception
   

Thursday, July 17

  
8:30 am - 4:30 pm Exhibit Hall Open (Activities include: Poster Sessions, Breakfast, Grab-and-Go Lunch, and Refreshments)
   

Friday, July 18

  
10:00 - 11:30 am Exhibit Hall Poster Sessions and Extended Refreshment Break
11:30 am - 12:30 pm Exhibitor Breakdown


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Hotel Information

The Sheraton Denver Downtown Hotel
1550 Court Place, Denver, CO 80202
303-893-3333

All housing and events associated with the AHEAD 2025 Conference will be held at the Sheraton Denver Downtown Hotel.  AHEAD has secured a special, reduced conference room rate of $239+tax per room per night for single or double occupancy sleeping rooms.

Please book your hotel room early, as space is limited, and the room block often sells out before the deadline.  The cutoff date to book hotel rooms is Friday, June 20th, 2025.

Book your hotel room here!

Please note, for attendees requiring accessible and/or adapted sleeping room accommodations, or having specific requests for your sleeping room, please enter that information when you get to the “Guest Information Page” in the reservation system.

 

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Exhibit Hall Map

Located on Plaza Building Concourse Level of the Sheraton Denver. While every effort has been made to ensure this drawing is accurate; this floorplan representation is subject to alteration and the Colorado Fire Marshall approval and should be referred to for general illustrative purposes only. 

Booths are assigned in the order of which we receive applications.

Contact Jane Johnston for further assistance at 704-947-7779 or jane@ahead.org.

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Conference Sponsorship Details

Become a sponsor at the AHEAD Conference and get exclusive access to attendees! If you have other sponsorship ideas not listed on this form, contact Jane Johnston, Director of Member Services at 704-947-7779 or jane@ahead.org. 

Overall Conference Sponsorship (One Sold)

$12,000 (up to three available), or $27,500 for Exclusive Sponsorship 
  • Your logo and/or company name prominently displayed on the conference website/app, Online Exhibit Hall, and in the conference program book 
  • Two Exhibit Hall booths 
  • Up to four complimentary conference registrations 
  • Full-page ad in program book and pre-conference marketing 
  • Pre- and post-conference mailing list databases of members and attendees 
  • Partner membership to AHEAD for 2025 

Gold-Level Sponsorship 

$4000 
  • One-hour Product Introduction presentation 
  • Your logo and/or company name prominently displayed on the conference website/app, Online Exhibit Hall, and in the conference program book 
  • One Exhibit Hall booth 
  • One complimentary conference registration 
  • One full-page ad in the conference program book and pre-conference marketing 
  • Pre- and post-conference mailing list of members and attendees 

Silver-Level Sponsorship 

$2750 
  • Your logo and/or company name prominently displayed on the conference website/app, Online Exhibit Hall, and in the conference program book 
  • One Exhibit Hall booth 
  • One complimentary conference registration 
  • One half-page ad the conference program book and pre-conference marketing 

Lanyard Sponsorship (SOLD)

$4000 (One available) 
  • Your company name/logo printed on conference lanyards 
  • Your logo and/or company name prominently displayed on the conference website and in the conference program book 
  • One Exhibit Hall booth 
  • One complimentary conference registration 

WiFi Sponsorship 

$5000, or two at $2500 each 
  • Your company name/logo printed on the app WiFi page 
  • Your logo and/or company name prominently displayed on the conference website/app, Online Exhibit Hall, and in the conference program book 
  • One Exhibit Hall booth 
  • One complimentary conference registration 
  • One half page ad in the conference program book and pre-conference marketing 

Coffee Break Sponsorship Event

$5000 (two available) Thursday and Friday (one hour, non-compete time, poster sessions in Exhibit Hall, food served.)
  • Named sponsorship of your designated break, including prominent display of your company name/logo 
  • Your logo and/or company name prominently displayed on the conference website/app, Online Exhibit Hall, and in the conference program book 
  • One Exhibit Hall booth 
  • One complimentary conference registration 
  • One half-page ad in the conference program book and pre-conference marketing 7

Reusable Water Bottle Sponsorship (SOLD)

$4000 
  • Your company name/logo printed on conference water bottles 
  • Your logo and/or company name prominently displayed on the conference website and in the conference program book 
  • One Exhibit Hall booth 
  • One complimentary conference registration 

Captioner & Interpreter Lounge Sponsorship (SOLD)

$3000 
  • Your logo and/or company name/description prominently displayed on the conference website and in the conference program book and App. 
  • One Exhibit Hall booth 
  • One complimentary conference registration 
  • Signage inside and outside the lounge with your logo. 
  • Your logo on all conference marketing materials. 
  • Half page ad in the program 

Download the Sponsorship Application (DOC)

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Advertising and Marketing

Advertise in the AHEAD Conference Program

The Conference Program contains information pertaining to sessions, presenters, and activities. All conference attendees, speakers, and primary exhibitor representatives receive a copy at registration. An invaluable tool, the Conference Program is referred to many times during and after the event. 

  • Format for Conference Program: 5.5” x 8.5” Full Color 
  • Art must be in JPEG or PDF format at 300 dpi resolution or higher 
  • Deadline for submitting application and advertisement: May 9, 2025 

Banner Ad in Conference App 

Placed at the bottom of each page in the app; sold on a first-come, first-serve basis.

  • Monday $250 
  • Tuesday $250
  • Wednesday $450 
  • Thursday $450 
  • Friday $450 

Advance and Follow-up Marketing: Keys to Success

Exhibitors and advertisers may purchase an AHEAD member mailing list (no emails) at a significantly reduced price of $400 (a $600 value). This benefit is your ticket to successful pre-show marketing, and will be sent to you in early May 2025. Partner members receive a complimentary mailing list once AHEAD has processed your membership application. 

All exhibitors and advertisers are also entitled to order a conference attendee mailing list for a cost of $250, which will be delivered in August 2025. Both lists may be purchased for a reduced cost of $500. 

Download the Advertising & Marketing Application (DOC)

Advertising Specifications

Ad Sizes Rate Dimensions
Full Page $900 4.5” x 7.5”
Half Page $500 4.5” x 3.5”

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