Your invitation to Exhibit, Advertise, and Sponsor!

AHEAD 2009 Conference logo, July 20-25, the Galt House Hotel and Suites, Louisville, KY.

Present Your Organization in our Exhibit Hall

Put Your Promotional Literature Directly in the Hands of Attendees

Advance Marketing

Follow-up Marketing

Program Advertising

AHEAD’s great marketing package deals

Underwrite an AHEAD 2009 Event!

Overall Conference Sponsorship

Exhibit Hall Schedule of Events

Hotel Accommodations

Download floorplan

Download Exhibitor Application

Dear Colleague,

This page outlines marketing opportunities available to your organization
in conjunction with the AHEAD 2009 Conference, July 20 - 25 at the Galt House
Hotel and Suites in Louisville, KY, USA.

Opportunities outlined here include:

  • exhibiting at the Conference,
  • packaging your organization’s literature with attendees registration
  • display advertising in the Conference Program,
  • mailing lists of AHEAD members and Conference attendees, and
  • sponsorships of Conference activities that offer wide-reach visibility while
    showing your support for the work of AHEAD.

We have designed several “packages” of marketing activities that
reduce your costs while maximizing your outreach. We often negotiate customized
sponsorship packages with organizations to most fully meet your needs. If you
don’t see what you need, please let us know.

The AHEAD 2008 Conference attracted just over 1,000 attendees from across
North America, and 13 other countries. As the AHEAD Conference has continued
to grow every year – I feel confident that you’ll find the AHEAD
Conference to be a great place to meet and introduce your organization to a
vibrant group of Disability Professionals in higher education.

I hope you will join AHEAD in Louisville next July as we celebrate our 32nd
Anniversary as an organization.

Please feel welcome to contact our Exhibits Manager, Kim Probin, at 704-947-7779
or by e-mail to to discuss marketing opportunities through AHEAD.

Of course, if I may be of service to you, you are most welcome to contact
me directly as well!

Looking forward to seeing you in 2009!


Stephan J. Smith
Executive Director, AHEAD

The Setting for AHEAD 2009

All activities related to the AHEAD Conference will be housed at the Galt House
Hotel and Suites on the riverfront in Louisville, Kentucky.

AHEAD welcomes for-profit and not-for-profit organizations who have an interest
in the intersection between disability and higher education to be represented
at AHEAD 2009 through exhibiting, advertising, sponsorship, and literature

The AHEAD 2009 Exhibit Hall will be conveniently located in the midst of the
general session rooms and common foyer areas facilitating easy visiting by
conference attendees.

The schedule for the Conference has been designed to allow for ample “non-competing
time” for attendees to visit the Exhibit Hall, while also stopping by
at their leisure during breaks and meal times.

Recognizing that many important relationships are forged beyond the walls
of the Exhibit Hall, AHEAD strongly encourages exhibitors to attend sessions,
workshops, receptions, and other conference events while at AHEAD 2009 to maximize
opportunities to meet attendees and promote your organization.

Please review the following opportunities available to promote your organization
in conjunction with the AHEAD 2009 Conference, decide on the best fit for your
needs, and submit your application to participate today.

We look forward to seeing you on the waterfront in beautiful Louisville,
Kentucky in July of 2009!

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Present Your Organization in our
Exhibit Hall

Booth space rental includes one 8’ x 10’ draped booth with one
6’ x 30” table, two chairs, recycle bin, and an identification
sign. One person from each organization is given credentials to attend all
Conference events. Additional persons may be credentialed for the Exhibit Hall
only for $100.00 each, or are welcome to register as attendees for the Conference
if they would like to fully participate in the Conference. A complete decorator’s
kit from the contracted general services company will be provided to all exhibitors
in mid-May 2009. Organizations that need additional furniture or services (electrical,
internet, etc.) will make arrangements with the designated contractor.
Additional costs incurred by exhibitors are the exhibitor’s sole responsibility.
Space charges per 8’ x 10’ booth:

For-profit Non-member Organizations $1,100
For-profit Member Organizations $850
Not-for-profit Non-member Organizations $900
Not-for-profit Member Organizations $700

If you would like to become a Member of AHEAD and take advantage of special
member discounts, please contact Kim Probin in the AHEAD office at
or by telephone at (704) 947-7779 (v/t).

Please review the floor plan when making your booth preference selections
on your application to participate.

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Put Your Promotional Literature Directly in the Hands of Attendees

You can have your organization’s literature prepackaged with every Conference
attendee’s registration materials. This is a great way to draw people
to your booth and a great option for those of you who can’t attend the

One brochure/pamphlet $350 (non-member); $280 (member)
Two brochures/pamphlets $450 (non-member); $360 (member)
Three brochures/pamphlets $550 (non-member); $440 (member)
Additional per piece over three $100

Advance Marketing,
A Major Key to Success

As an exhibitor or an advertiser, you can purchase an AHEAD member mailing
list at a significantly reduced price. As you know, this benefit is your ticket
to successful pre-show marketing. Non-members can place an order for a member
mailing list in conjunction with an order for booth rental, and the complete
set of approximately 2,500 members will be yours for the discounted price of
$250 (a $600 value). Your mailing list will be sent to you in early May 2009.
Partner Members receive a complimentary mailing list once AHEAD has processed
your membership application.

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Follow-up Marketing

All exhibitors of the AHEAD 2009 Conference are also entitled to order a 2009
conference attendee mailing list to be delivered in August 2009. The cost of
this mailing list set for exhibitors is only $150.

Double Your Impact with Conference Program Advertising

The AHEAD Conference Program contains all of the information pertaining to
sessions, presenters and activities. All attendees, speakers and primary exhibitor
representatives receive a Program at registration. Format: 8” x 10.75” black
and white, off-set press. Art must be camera-ready either in hard-copy laser
print, or electronically in “tif” format at 600 dpi resolution
or higher.

Full page 7” x 9 3/4” $600
Half page (H) 7” x 4 3/4” $400
Half page (V) 3 1/2” x 9 1/2” $400
Quarter page (H) 7” x 2 1/4” $250
Quarter page (V) 3 1/2” x 4 1/2” $250

Deadline for submitting an advertising order is May 8, 2009. Artwork for advertising
is due by May 22, 2009.

Increase your savings with one of AHEAD’s great marketing package deals
see the next page for details!

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Increase your savings with one of AHEAD’s great marketing package deals!


Package #1

  • 1 booth space (8’ x 10’)
  • 1/2 page ad in the Conference Program Book
  • 1 brochure for literature distribution

Regular for-profit cost $1,825
Package for-profit cost $1,450 (non-member); $1,150 (AHEAD member)
Regular non-profit cost $1,525
Package non-profit cost $1,100 (non-member); $875 (AHEAD member)

Package #2

  • 2 booth spaces (8’x 20’)
  • 1/2 page ad in the Conference Program
  • 2 brochures for literature distribution

Regular for-profit cost $3,025
Package for-profit cost $2,420 (non-member); $1,900 (AHEAD member)
Regular non-profit cost $2,225
Package non-profit cost $1,750 (non-member); $1,400 (AHEAD member)

Package #3

  • 1/2 page ad in the Conference Program
  • one brochure for literature distribution

Regular cost $725
Package cost $575 (non-member); $450 (AHEAD member)

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Magnify Your Visibility & Prestige.

Underwrite an AHEAD 2009 Event!

As a named sponsor, you’ll receive prominent recognition in the Conference
Program Book, complimentary ½ page advertising upgrade, and your organization’s
name and logo will appear on all signage during the event you choose to sponsor.
AHEAD welcomes partial and/or joint sponsorship for any of these events.

Coffee Breaks $ 750 each (5 available)

Plenary Speaker $ 2,000 (3 available)

New Members and Attendees Breakfast $ 2,500 (2 available)

President’s Reception $ 5,000 (2 available)

Banquet $ 7,500 (2 available)

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Overall Conference Sponsorship

As an overall conference sponsor, your organization will receive:

  • Prominent
    name and logo inclusion on all Conference registration materials, Program
    Book, attendee carrying bags, and general signage throughout the
  • Up to 320 square feet of featured-placement exhibit space
  • Up to three literature
  • Complimentary pre- and post- conference mailing list databases
    of members and attendees
  • One full-page, prime-placed, advertisement in the
    Conference Program Book
  • Complimentary Partner Membership in AHEAD for the
    2009 Membership Year
  • Up to four complimentary conference registrations

This very special sponsorship level of $10,000 is only available to the first
three organizations to commit. Please contact Kim Probin directly at 704-947-7779
to take advantage of this featured opportunity.

In addition to the sponsorship opportunities above, AHEAD welcomes working
with you to create an underwriting package that delivers the visibility and
prestige you need while also supporting the important work of the organization.
Please contact Kim Probin directly at 704-947-7779 to take advantage of any
of these featured opportunities, or to discuss your specific ideas.

AHEAD is a 501C-3 organization, your sponsorship may be tax deductible.

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AHEAD 2009
Exhibit Hall Schedule of Events

Wednesday, July 22, 2009

8:00 am – Noon Decorators Move In

Noon – 4:30 pm Exhibitors Move In

5:00 pm – 7:00 pm Exhibit Hall Grand Opening hosted with the President’s

Thursday, July 23, 2009

9:00 am – 4:15 pm Exhibit Hall Open

9:00 am – 10:45 am Continental Breakfast and Poster Session in the Exhibit

12:30 pm – 2:00 pm Lunch available in the exhibit hall for attendees

3:00 pm – 4:00 pm Extended afternoon refreshments for attendees in the
Exhibit Hall

Friday, July 24, 2009

9:30 am – 12:15 pm Exhibit Hall Open

10:30 am – 12:15 pm Exhibitors’ Plenary with refreshments for
attendees and Poster Session 2 in the Exhibit Hall

12:15 pm – 3:00 pm Exhibitors move out

3:00 pm – 5:00 pm Decorator move out

In addition to the schedule above, exhibitors are welcome and encouraged to
stay for, and participate in, the entirety of the AHEAD 2009 Conference that
will begin with Preconference Institutes on Monday, July 20 and end on Saturday,
July 25.

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Hotel Accommodations

AHEAD has reserved a discounted block of standard guest rooms, and one-bedroom
suites at the Galt House Hotel and Suites for Attendees and Exhibitors.

Room rates for AHEAD exhibitors are as follows. Reservations can be made by
contacting the hotel directly and requesting the “AHEAD Group Rate.”

Standard Hotel Rooms

Single/Double Occupancy: $109.00 + tax per night

One-bedroom Suites

Single/Double Occupancy: $139.00 + tax per night

There are additional charges for guest rooms that exceed two occupants.

The Galt House Hotel and Suites
140 North Fourth Street
Louisville, KY 40202 USA
Direct Telephone: 502-589-5200
Toll-free Reservations: 800-The-Galt (843-4258)

Taking advantage of the marketing opportunities AHEAD 2009 has to
offer is
as easy as 1, 2, 3...

  1. Choose the combination of opportunities best for your organization. Please
    refer to the enclosed AHEAD 2009 Exhibit Hall Floor Plan to select your first
    choice booth options.
  2. Read the contract and complete the application form enlosed with this booklet.
    (Don’t forget to consider becoming a Partner Member of AHEAD for additional
    benefits and savings!)
  3. Submit your application with complete payment information by FAX or mail
    to AHEAD (AHEAD accepts VISA, MasterCard, American Express, and Discover) at:

AHEAD 2009 Exhibits
107 Commerce Center Drive
Suite 204
Huntersville, NC 28078

Telephone (v/t): 704-947-7779
Fax: 704-948-7779

Contact Kim Probin at or by calling the phone number above.

A Partial List of Recent AHEAD Exhibitors

Avianco, Inc.
CaptionMic/Mark Hall & Associates
Central Intelligence Agency
College Living Experience
AccuTrack by Engineerica Systems
ADHD Coaches Association
Alternative Communication Services, LLC
American Society for Engineering
Automatic Sync Technologies
Communication Services for the Deaf, Inc
DeWitt & Associates
Disability Access Information & Support
Disaboom, Inc.
DO-IT/University of Washington
Dolphin Computer Access
Edge Foundation
Educational Testing Service
Enabling Devices
Enabling Technologies
Enhanced Vision
Freedom Scientific
Ginger Software
GW Micro
Hands ON, VRS
Innovative Rehabilitation Technology, Inc.
IR Broadcast Captioning
JACARIT Business Solutions
Karash & Associates
knfb Reading Technology
Lift-U/Hogan Manufacturing
LRP Publications
Marcus Engel
Mobility International USA
National Academic Advising Association
National Technical Institute for the Deaf
Office of Disability Employment Policy
Patrico, Inc
Plextor, LLC
Quick Caption, Inc
SignOn VRI
Social Security Administration: Work Incentives & Ticket to Work Program
Spectrum Industries
Texthelp Systems, Inc.
The Centers for Medicare & Medicaid
The College Internship Program

We look forward to seeing you on the waterfront in beautiful Louisville,
Kentucky in July of 2009!