2012 Annual Conference Exhibit and Marketing Opportunities (SOLD OUT!)

2012 Conference Logo

July 9-14, 2012

The Sheraton Canal Street

New Orleans, Louisiana, USA

2012 AHEAD Exhibit and Marketing Info Packet

Download in MS Word format

Download in PDF format

Opportunities Outlined on this Page:

  • Exhibiting at the conference
  • Sponsorships of conference activities that offer wide reach and visibility
  • Advertising in Conference Program
  • Advance and follow-up marketing opportunities
  • Packaging your organization’s literature with attendees registration materials

Dear Colleague,

The Board of Directors and the 2012 Conference Planning Committee are excited to offer you an outstanding opportunity to reach AHEAD members through our 35th Annual Conference, July 9 - 14, 2012 in New Orleans, LA. This page outlines marketing opportunities available to your organization in conjunction with the Conference, to be held at the Sheraton New Orleans.

All of the opportunities outlined on this page are designed to reduce your costs while maximizing your outreach. AHEAD often negotiates customized sponsorship packages with organizations to fully meet their needs. If you don’t see what you need, please let me know. The AHEAD 2011 Conference attracted over 1,000 attendees from across North America, and ten other countries. As the AHEAD Conference continues to grow every year, I feel confident that you’ll find the 2012 Conference a great place to meet and introduce your organization to a vibrant group of Disability Professionals in higher education. I hope you will join us in New Orleans for another outstanding conference event.

Should you have any questions regarding marketing opportunities with AHEAD, please contact me directly at 704-947-7779 or robert@ahead.org.

Looking forward to seeing you in 2012!


Robert L. Plienis, Manager, Member Services and Marketing

Quick Links

Exhibitor Information:

Exhibit Hall Schedule of Events

Hotel Information

Exhibit Hall Map

Sponsorship Information:

Sponsorship Details

Ad & Literature Information:

Program Advertising & Marketing

Literature Distribution Details

Exhibit Hall Schedule of Events

In addition to the schedule below, exhibitors are welcome and encouraged to stay for, and participate in, the entirety of the 2012 AHEAD Conference that will begin with Preconference Institutes on Monday, July 9 (additional registration required) and end on Saturday, July 14.

Wednesday July 11, 2011

6:00 am - Noon
Decorator Move In
Noon - 4:00 pm
Exhibitor Registration and Move In
5:00 pm - 7:00 pm Exhibit Hall Grand Opening and President’s Reception

Thursday July 12, 2011

9:00 am - 4:00 pm Exhibit Hall Open (Activities in the Exhibit Hall include: Poster Sessions, Breakfast, Grab-and-Go Lunch, and Refreshments)

Friday July 13, 2011

10:00 am - Noon Exhibit Hall Open (Activities in the Exhibit Hall include: Poster Sessions and Breakfast)
Noon - 2:00 pm
Exhibitor Move Out
2:00 pm - 5:00 pm Decorator Move Out

Hotel Information

The Sheraton New Orleans

500 Canal Street

New Orleans, LA 70130

Phone: (504) 525-2500

Toll-Free: (800) 325-3535


RATES: $159 per night Single / Double Occupancy

AHEAD 2012 Exhibit Hall*

The Sheraton New Orleans - Napoleon Exhibition Center

Exhibitor Application

* Every effort will be made to ensure that this plan is fully accurate. However, final approval and amendment is dependent on The Sheraton New Orleans, Fire Marshall’s Office, and inspection.

2012 Conference Exhibit Hall Floor Plan. Click on image to download.

AHEAD 2012 Conference Sponsorship Details

Sponsorship Application

Headline your company by becoming a sponsor at the AHEAD Conference, and get exclusive access to Conference attendees. Act now to get the sponsorship level best suited for your organization, and use this unique opportunity to reach over 1,000 new customers. If you have another sponsorship idea, contact Robert Plienis, Manager, Member Services and Marketing, at 704-947-7779 or robert@ahead.org. Most sponsorships include a) booth space and preferred location in exhibit hall, b) advertising space in conference program book, and c) literature distribution in all attendee’s registration materials. All sponsorships include printed sponsor logo on all signs, literature, materials, and ads related to the applicable event.

Overall Conference - $10,000 (up to three available) or $25,000 for exclusive sponsorship

  • Two booths
  • Full Page Ad
  • Up to three pamphlets/brochures for packet inclusion
  • Pre and post conference mailing list databases of members and attendees
  • Partner Membership in AHEAD for 2012
  • Up to four complimentary conference registrations

Lunch Banquet - $7,500 (up to two available) or $12,500 for exclusive sponsorship

  • Two booths
  • Full Page Ad
  • Up to two pamphlets/brochures for packet inclusion
  • Pre and post conference mailing list databases of members and attendees
  • Two complimentary conference registrations

President’s Reception - $6,000 (up to two available) or $10,000 for exclusive sponsorship

  • One booth
  • Full page ad
  • One pamphlet/brochure for packet inclusion
  • Pre and post conference mailing list databases of members and attendees

Breakfast Events - $5,000 (up to three available)

  • One booth
  • ½ Page Ad
  • One Pamphlet/brochure for packet inclusion

Coffee Breaks - $3,500 (up to five available)

  • ½ Page Ad
  • One pamphlet/brochure for packet inclusion

Program Advertising and Marketing

Advertise in the On-site AHEAD Conference Program

Program Advertising & Marketing Application

The Conference Program contains all of the information pertaining to sessions, presenters, and activities. All conference attendees, speakers, and primary exhibitor representatives receive a copy at registration. An invaluable tool, the Conference Program is referred to many times during and after the event.

Format for Conference Program: 8” x 10 ¾” black and white, off-set press.

Art must be in TIFF format at 600 dpi resolution or higher.

Half and Quarter Page ads must be horizontal.

Advertising Specifications:

Full Page
$600 7” x 9 ¾
Half Page
$400 7” x 4 ¾
Quarter Page $250 3 ½ “ x 4 ½

Deadline for submitting an advertising order is May 4, 2012

Artwork for advertising must be submitted by May 18, 2012

Advance and Follow-up Marketing: Keys to Success

Exhibitors and advertisers may purchase an AHEAD member mailing list at a significantly reduced price of $250 (a $600 value). This benefit is your ticket to successful pre-show marketing, and will be sent to you in early May 2012. Partner members receive a complimentary mailing list once AHEAD has processed your membership application.

All exhibitors and advertisers are also entitled to order a conference attendee mailing list for a cost of $150, which will be delivered in August 2012. Both lists may be purchased for a reduced cost of $350.

Literature Distribution Details

Literature Distribution Application

You can have your literature prepackaged with every conference attendee’s registration materials! This is an effective and inexpensive way to capture the attention of over 1,000 AHEAD Conference attendees, prompting them to seek out your booth in the exhibit hall. Placing your literature in the registration packet is also a great option for those of you who are unable to attend the conference.

Distribution Costs

Non-Member Cost Member Cost
One brochure/pamphlet
$350 $280
Two brochures/pamphlets
$450 $360
Three brochures/pamphlets
$550 $440
Additional per piece over three $100 $100

Your company is responsible for providing the brochures/pamphlets.

Please plan to provide at least 1,200 copies.