Conference Exhibit & Marketing Opportunities

AHEAD 2013 Conference logo

July 8 - 13

Hilton Baltimore Hotel

Baltimore, Maryland

Association on Higher Education And Disability (AHEAD)

Welcome to AHEAD 2013

Download the AHEAD 2013 Conference Exhibit & Marketing Information Packet

Conference Theme: Challenging and Changing Disability Perspectives

Dear Colleague,

The Board of Directors and the 2013 Conference Planning Committee are excited to offer you an outstanding opportunity to reach AHEAD members through our 36th Annual Conference, July 8 - 13, 2013 in Baltimore, MD. This packet outlines marketing opportunities available to your organization in conjunction with the Conference, to be held at the Hilton Baltimore Hotel.

All of the opportunities outlined in this packet are designed to reduce your costs while maximizing your outreach. AHEAD often negotiates customized sponsorship packages with organizations to fully meet their needs. Please let me know if I can do anything to further meet your expectations for this conference.

The AHEAD 2012 Conference attracted over 1100 attendees from across North America, and ten other countries. As the AHEAD Conference continues to grow every year, I feel confident that you’ll find the 2013 Conference a great place to meet and introduce your organization to a vibrant group of Disability Professionals in higher education.

I hope you will join us in Baltimore for another outstanding conference event.

Should you have any questions regarding marketing opportunities with AHEAD, please contact me directly at 704-947-7779 or

Looking forward to seeing you in 2013!


Jane Ayres Johnston

Member Services Coordinator

em: fax: 704-948-7779

Opportunities to Consider:

  • Exhibiting at the conference
  • Sponsorships of conference activities that offer wide reach and visibility
  • Advertising in Conference Program
  • Advance and follow-up marketing opportunities
  • Packaging your organization’s literature with attendees registration materials
  • New in 2013: Participate in the Virtual Exhibit Hall featuring your company logo with a direct link to your homepage

Quick Links

Exhibitor Information

Exhibit Hall Schedule of Events

Hotel Information

Exhibit Hall Map

Sponsorship Information

Sponsorship Details

Ad & Literature Information

Program Advertising & Marketing

Literature Distribution Details

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Exhibit Hall Schedule of Events

In addition to the schedule below, exhibitors are welcome and encouraged to stay for, and participate in, the entirety of the 2013 AHEAD Conference that will begin with Preconference Institutes on Monday, July 8 (additional registration required) and end on Saturday, July 13.

Wednesday July 10, 2013  
6:00 am - Noon Decorator Move In
Noon - 4:00 pm Exhibitor Registration and Move In
5:00 pm - 7:00 pm Exhibit Hall Grand Opening and President’s Reception
Thursday July 11, 2013  
9:00 am - 4:00 pm Exhibit Hall Open (Activities in the Exhibit Hall include: Poster Sessions, Breakfast, Grab-and-Go Lunch, and Refreshments)
Friday July 12, 2013  
10:00 am - Noon Exhibit Hall Open (Activities in the Exhibit Hall include: Poster Sessions and Breakfast)
Noon - 2:00 pm Exhibitor Move Out
2:00 pm - 5:00 pm Decorator Move Out

Download Exhibitor Application and
Exhibitor Contract

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Hotel Information

Hilton Baltimore Hotel

401 West Pratt Street

Baltimore, Maryland 21201

Phone: (443) 573-8700

RATES: $189 per night Single / Double Occupancy

AHEAD 2013 Exhibit Hall*

Hilton Baltimore Hotel - Key Ballroom 1-8

2013 AHEAD Conference floor plan image

* Subject to change as required by Baltimore City Fire Marshall on final inspection and/or by AHEAD.

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AHEAD 2013 Conference Sponsorship Details

Headline your company by becoming a sponsor at the AHEAD Conference, and get exclusive access to Conference attendees. Act now to get the sponsorship level best suited for your organization, and use this unique opportunity to reach over 1100 - 1200 new customers. If you have another sponsorship idea, contact Jane Johnston, Member Services Coordinator at 704-947-7779 or Most sponsorships include (a) booth space and preferred location in exhibit hall, (b) advertising space in conference program book, and (c) literature distribution in all attendee’s registration materials. All sponsorships include printed sponsor logo on all signs, literature, materials, and ads related to the applicable event and participation in the Virtual Exhibit Hall.

Overall Conference - $10,000 (up to three available) or $25,000 for exclusive sponsorship

  • Two booths
  • Full Page Ad
  • Up to three pamphlets/brochures for packet inclusion
  • Pre and post conference mailing list databases of members and attendees
  • Partner Membership in AHEAD for 2013
  • Up to four complimentary conference registrations

Lunch Banquet - $7,500 (up to two available) or $12,500 for exclusive sponsorship

  • Two booths
  • Full Page Ad
  • Up to two pamphlets/brochures for packet inclusion
  • Pre and post conference mailing list databases of members and attendees
  • Two complimentary conference registrations

President’s Reception - $6,000 (up to two available) or $10,000 for exclusive sponsorship

  • One booth
  • Full page ad
  • One pamphlet/brochure for packet inclusion
  • Pre and post conference mailing list databases of members and attendees

Breakfast Events - $5,000 (up to three available)

  • One booth
  • ½ Page Ad
  • One Pamphlet/brochure for packet inclusion

Coffee Breaks - $3,500 (up to five available)

  • ½ Page Ad
  • One pamphlet/brochure for packet inclusion

Download Sponsorship Application

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Program Advertising and Marketing

Advertise in the On-site AHEAD Conference Program
The Conference Program contains all of the information pertaining to sessions, presenters, and activities. All conference attendees, speakers, and primary exhibitor representatives receive a copy at registration. An invaluable tool, the Conference Program is referred to many times during and after the event.

Format for Conference Program: 8” x 10 ¾” black and white, off-set press.
Art must be in TIFF format at 600 dpi resolution or higher.
Half and Quarter Page ads must be horizontal.

Advertising Specifications:    
Full Page $600 7" x 9 ¾
Half Page $400 7" x 4 ¾
Quarter Page $250 3 ½" x 4 ½

Deadline for submitting an advertising order is May 10, 2013
Artwork for advertising must be submitted by May 17, 2013

Advance and Follow-up Marketing: Keys to Success
Exhibitors and advertisers may purchase an AHEAD member mailing list at a significantly reduced price of $250 (a $600 value). This benefit is your ticket to successful pre-show marketing, and will be sent to you in early May 2013. Partner members receive a complimentary mailing list once AHEAD has processed your membership application.

All exhibitors and advertisers are also entitled to order a conference attendee mailing list for a cost of $150, which will be delivered in August 2013. Both lists may be purchased for a reduced cost of $350.

Download Program Advertising & Marketing Application

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Literature Distribution Details

You can have your literature prepackaged with every conference attendee’s registration materials! This is an effective and inexpensive way to capture the attention of over 1100 AHEAD Conference attendees, prompting them to seek out your booth in the exhibit hall. Placing your literature in the registration packet is also a great option for those of you who are unable to attend the conference.

Distribution Costs    
Quantity Non-Member Cost Member Cost
One brochure/pamphlet $350 $280
Two brochures/pamphlets $450 $360
Three brochures/pamphlets $550 $440
Additional per piece over three $100 $100

Download Literature Distribution Application

Your company is responsible for providing the brochures/pamphlets.
Please plan to provide at least 1200 copies.