AHEAD 2017: Enhancing Programming & Access
Universal Access and Environmental Responsibility
AHEAD is committed to creating a conference experience that models universal access, environmental responsibility, and unparalleled professional development. We provide opportunities for professional development to those who work to assure usable, sustainable, and inclusive higher education environments for students, faculty, staff, and campus visitors with disabilities and who believe society is enriched by difference.
To enhance full access and maximize environmental responsibility, we prioritize early planning and the use of technology in the delivery of fully accessible, usable program materials. In lieu of receiving paper handouts onsite at the 2017 conference, attendees will access all presentation handouts in advance via Internet download beginning two weeks prior to the event. This affords attendees the opportunity to access presentation materials in the format of their choice for sessions they plan to attend, as well as those they cannot fit into their schedules, prior to the conference. Information on how to access presentation support materials will be emailed to registrants in early July.
While providing a universal design solution to access, this approach greatly reduces the burden on presenters and the environment created by printing handouts – many of which go unused. The conference organizers thank all presenters for their early planning!
Scent and Smoke-Free
In an effort to provide the most comfortable experience possible, we ask that attendees refrain from the use of scented products and observe that all events are smoke-free. All indoor areas of the Conference are strictly smoke-free.
For interpreter requests pertaining to workshops and meetings, the first 15 minutes will be interpreted. After 15 minutes, if no participant(s) have been identified as utilizing services, the interpreter will poll the audience to see if anyone is relying on the services for access. If there is no one, the interpreter will stop and step aside. Interpreters will inform the Interpreter Coordinators of the situation and will remain near the session location in case of additional requests. They may also be reassigned at the Interpreter Coordinators' discretion.
For breakout sessions that have more than one part, the interpreter team will follow the same procedure for each part.