2024 AHEAD Annual Conference Exhibit & Marketing

AHEAD Equity & Excellence Access in Higher Education

Welcome from Jane Johnston, AHEAD Director of Member Services

Since 1977 AHEAD has been providing invaluable resources to professionals who work in disability services in higher education and beyond. AHEAD’s Annual Conference usually draws approximately 1350 attendees. 
 
All attendees have the same goals and seek to gain knowledge about disability services in higher education. Accessible technology, improving accommodations, postsecondary transition tools, universal design, and legal updates are just a few of the topics our attendees pursue. 
 
You’re invited to join us July 15-19 in Baltimore, Maryland. We invite you to be creative! Put your company or organization in the spotlight. From sponsoring to exhibiting in person to presenting, you can leave a lasting impression on this important audience. 
 
Feel free to contact me with any questions. 

Sincerely,

Jane Ayres Johnston, AHEAD Director of Member Services
jane@ahead.org / 704-947-7779 ext. 3301

Back to top

Important Deadlines

  • April 1, 2024 - Last Chance for Early Bird Exhibitor Rate 
  • May 3, 2024 - Advertising and Marketing Applications and Final Advertisements Due
  • June 1, 2024 - Exhibitor Applications Must be Submitted 

Exhibit Hall Schedule of Events

The 2024 Exhibit Hall will be in the Hilton Baltimore Inner Harbor. In addition to the schedule below, exhibitors are welcome and encouraged to stay for, and participate in, the entirety of the 2024 Conference that will begin with Preconference Institutes on Monday, July 15 (additional registration required) and end on Friday, July 19. 

Wednesday, July 17

 
Noon - 5:00 pm Exhibitor Setup
5:30 - 7:00 pm Exhibit Hall Grand Opening and President’s Reception
   

Thursday, July 18

 
9:00 am - 4:00 pm Exhibit Hall Open (Activities include: Poster Sessions, Breakfast, Grab-and-Go Lunch, and Refreshments)
   

Friday, July 19

 
9:00 - 11:30 am Exhibit Hall Poster Sessions and Extended Refreshment Break
11:30 am - 12:30 pm Exhibitor Breakdown


Back to top

Hotel Information

Room blocks will open for reservations on or about March 15th, 2024.

Headquarters Hotel 
Hilton Baltimore Inner Harbor = $209.00+tax single or double occupancy 

Alternate Hotel 
Baltimore Marriott Inner Harbor at Camden Yards = $179.00+tax single or double occupancy 

Back to Top

Exhibit Hall Map

The Exhibit Hall Map will be emailed out February 1, 2024 and we will be in touch to secure booth locations. You will be contacted in the order in which we receive your application.

Back to top

Exhibitor Pricing Information

Booth Rental Fees:*

*Early Bird Regular
$1500 (For Profit/Non Member) $1800
$1250 (For Profit/Member) $1500
$1250 (Non Profit/Non Member) $1500
$1000 (Non Profit/Member) $1150


*To qualify for the early bird rate, return your application with payment by April 1, 2024.

Fee Includes:

One 8’ x 8’ draped booth with one 6’ x 30” table, two chairs, recycle bin, and an identification sign. One person from each organization (primary on-site representative) is given credentials to attend all conference events. Additional persons may be credentialed for the exhibit hall only for $200 each or are welcome to register as attendees and attend all events for $795. A complete decorator’s kit from the contracted general services company will be provided to all exhibitors in mid-May 2024. Organizations that need additional furniture or services (electrical, internet, etc.) will make arrangements with the designated contractor. Additional costs incurred by exhibitors are the exhibitor’s sole responsibility. Fee also includes the option to participate in the Online Exhibit Hall. Please email your company logo in high-res to jane@ahead.org and after submitting your payment in full it will be posted on the 2024 Exhibit Hall page with a direct link to your website.


Download the Exhibitor Application


Back to Top

Conference Sponsorship Details

Become a sponsor at the AHEAD Conference and get exclusive access to attendees! If you have other sponsorship ideas not listed on this form, contact Jane Johnston, Director of Member Services at 704-947-7779 or jane@ahead.org. 

Overall Conference Sponsorship

$12,000 (up to three available), or $27,500 for Exclusive Sponsorship

  • Your logo and/or company name prominently displayed on the conference website/app, Online Exhibit Hall, and in the conference program book
  • Two Exhibit Hall booths
  • Up to four complimentary conference registrations
  • Full-page ad in program book and pre-conference marketing
  • Pre- and post-conference mailing list databases of members and attendees
  • Partner membership to AHEAD for 2025

Gold-Level Sponsorship

$4000

  • One-hour Product Introduction presentation
  • Your logo and/or company name prominently displayed on the conference website/app, Online Exhibit Hall, and in the conference program book
  • One Exhibit Hall booth
  • One complimentary conference registration
  • One full-page ad in the conference program book and pre-conference marketing
  • Pre- and post-conference mailing list of members and attendees

Silver-Level Sponsorship

$2750

  • Your logo and/or company name prominently displayed on the conference website/app, Online Exhibit Hall, and in the conference program book
  • One Exhibit Hall booth
  • One complimentary conference registration
  • One half-page ad the conference program book and pre-conference marketing

SOLD - Lanyard Sponsorship 

$4000 (One available)

  • Your company name/logo printed on conference lanyards
  • Your logo and/or company name prominently displayed on the conference website and in the conference program book
  • One Exhibit Hall booth
  • One complimentary conference registration

WiFi sponsorship

$5000, or two at $2500 each

  • Your company name/logo printed on the app WiFi page
  • Your logo and/or company name prominently displayed on the conference website/app, Online Exhibit Hall, and in the conference program book
  • One Exhibit Hall booth
  • One complimentary conference registration
  • One half page ad in the conference program book and pre-conference marketing

Coffee Break Sponsorship

$5000 (two available)

  • Named sponsorship of your designated break, including prominent display of your company name/logo
  • Your logo and/or company name prominently displayed on the conference website/app, Online Exhibit Hall, and in the conference program book
  • One Exhibit Hall booth
  • One complimentary conference registration
  • One half-page ad in the conference program book and pre-conference marketing

Bag Sponsorship

$5000 (two available)

  • Your company name/logo printed on conference bags and distributed to all attendees
  • Your logo and/or company name prominently displayed on the conference website/app, Online Exhibit Hall, and in the conference program book
  • One Exhibit Hall booth
  • One complimentary conference registration
  • One half page ad in the conference program book and pre-conference marketing

Download the Sponsorship Application (Word)

Back to top

Advertising and Marketing

Advertise in the AHEAD Conference Program

The Conference Program contains information pertaining to sessions, presenters, and activities. All conference attendees, speakers, and primary exhibitor representatives receive a copy at registration. An invaluable tool, the Conference Program is referred to many times during and after the event. 

  • Format for Conference Program: 5.5” x 8.5” Full Color 
  • Art must be in JPEG or PDF format at 300 dpi resolution or higher 
  • Deadline for submitting application and advertisement: May 3, 2024 

Advertising Pricing and Dimensions

  • Full Page:  (4.5” x 7.5”) $900
  • Half Page:  (4.5” x 3.5”) $550

Banner Ad in Conference App 

Placed at the bottom of each page in the app; sold on a first-come, first-serve basis.

  • Monday $250 
  • Tuesday $250
  • Wednesday $450 
  • Thursday $450 
  • Friday $450 

Advance and Follow-up Marketing: Keys to Success

Exhibitors and advertisers may purchase an AHEAD member mailing list (no emails) at a significantly reduced price of $400 (a $600 value). This benefit is your ticket to successful pre-show marketing, and will be sent to you in early May 2024. Partner members receive a complimentary mailing list once AHEAD has processed your membership application. 
 
All exhibitors and advertisers are also entitled to order a conference attendee mailing list for a cost of $250, which will be delivered in August 2024. Both lists may be purchased for a reduced cost of $500. 


Download the Advertising & Marketing Application

Back to Top