AHEAD staff will send you a link to your Zoom Meeting or Webinar at least two days before your scheduled session. The Zoom Meeting invitation looks like a long URL. The Zoom Webinar is an automated email with a link that says “Click Here to Join”. That’s a unique link for you as a Presenter (Panelist). A different link will be sent to attendees of Webinars.
Please arrive 30 minutes before your scheduled start time.
Carol Funckes has sent reminders to all Presenters and Moderators with their schedule. If needed, see the Conference Program for dates and times of presentations.
Zoom Meetings are what most people are familiar with. Presenters and attendees are all visible on the screen. Audience members can control what they see on their screens by choosing Speaker or Gallery Views and pinning Interpreters or speakers. This platform is being used for most Discussions.
The Zoom Webinar platform is more of a one-way presentation tool, i.e., attendees will not use their cameras or mics. Rather, they will ask their questions via the Q&A box which the Moderator will monitor.
Every Zoom session will include:
One of the AHEAD staff who hosts each session. They will start the webinar, ensure it is recording, and end the webinar, along with helping attendees as needed.
Moderators will be in touch with presenters about your preferences regarding making introductions, handling questions, etc. They will thank the audience for coming; introduce the presenters; monitor the Q&A window; and pose questions to the presenters; and remind participants of the evaluation form at the end.
A staff person from ACS Captions will provide real-time captioning services during the presentation, and ASL Interpreters will be there for those who have made requests.
General information about roles in a Webinar is available online.
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