Information for Presenters

AHEAD is thrilled to welcome our presenters to this year's Equity and Excellence Conference in Cleveland, Ohio. The conference registration is now open! All presenters must register for the Conference.

Session Descriptions and Presenter Bios:

If you need to make changes to your session's description or your personal bio, please reach out to Elisa Laird at  All changes to session descriptions must be received by May 30 to be included in the printed conference program book. Bios will not be printed, but will be available online.

Uploading Presentation Materials by June 17:

AHEAD makes all presentation handouts/presentation materials available to attendees in advance, for disability access reasons. All presenters must upload your slides (or handouts, if you prefer not to share the slides themselves) by no later than June 17—thank you in advance for helping make sure the Conference is accessible and inclusive of all attendees.

If you do NOT have any slides or handouts for your presentation, please take a moment to let us know, so we won’t pester you to turn things in. We will also make a note for attendees on the Conference App and website. I don’t have any written materials for my presentation.

Creating Accessible Materials:

AHEAD will have the materials reviewed for accessibility before posting them, but presenters are expected to make every effort to ensure the materials submitted are fully accessible. To assist presenters with this, AHEAD is providing a webinar (details below) and some additional references and tips here.

PowerPoint templates:

Feel free to use one of these templates from AHEAD, but you may also use another template you prefer.

Checklist for slide decks:

Checklist for documents:

Required for all presenters: AHEAD 2022 Conference Presenters Information Session:

Wednesday, April 20, 11-12 Pacific, 2-3 Eastern

AHEAD is so appreciative of all of our 2022 Conference presenters! We want to ensure that you are able to give a presentation that is fully inclusive and accessible to all attendees to your session. Please plan to join us for this incredibly informative session that will cover:

  • Preparing your slide deck and other materials to meet accessibility standards
  • Ensuring all attendees are able to have access during your presentation and participate in polls, activities, and other interactive aspects of your talk
  • Using inclusive language when you present

This webinar will describe the well-intentioned mistakes so many of us make when preparing our materials and presenting, and will help ensure that the important information you are sharing can reach everyone!

If you cannot attend live, the webinar will be recorded. This is vital information that every presenter must receive. As described in the speaker agreement that presenters electronically signed when submitting your presentations, it is AHEAD’s expectation that every presenter will either attend in real time or view the recording. We'll distribute the recording link following the webinar.

Thank you for joining us in making this year the most accessible AHEAD Conference ever! We can't wait to see you in Cleveland!

Poster Presentation Guidance

To make your poster session interesting and informative, please consider the following suggestions:

  1. Design a visual (cardboard, laminate, etc.) poster that contains key components of your topic, program, or project.
  2. Prepare a handout that provides greater detail of the topic, project outcomes, names of contacts for further information (optional, but helpful). Please upload handouts (if you have any) here by June 17 so that we have time to check them for accessibility and can make them available electronically for those who can’t access them on paper. You may also upload the digital version of the poster itself, if you like—we can also post that online.
  3. Be prepared to answer questions, provide information, and engage in discussion as Conference participants stop at your exhibit table. If you need a captionist, interpreter, or other accommodations to be able to deliver your poster session, please contact

You will be provided with the following:

  • A 6 foot table and 1 chair
  • A bulletin board for displaying visual materials, size: 4 feet high by 8 feet wide
  • “T” pins to fasten your poster materials to the board
  • A designated location in the Exhibit Hall during a specific time block

Electricity, Internet access and AV Equipment are NOT available from AHEAD for Poster Sessions. If you use a laptop or tablet you should fully charge it.

Tips for Preparing a Poster Session from New York University